Three
Meadows Sub-division
Association
Annual
Meeting, held at Abundant Life II
March
26, 2015
Tom Robbins, President, welcomed the twenty-four
(24) residents in attendance (plus six board members and the Office
Manager). Excused were Wally
Bell and Keith Whitacre, board member and Jake Grover, Maintenance
Supervisor. Each board
member then introduced themselves.
Bob Turain moved, seconded by Roy Lessing to dispense with the reading
of the minutes of the last Annual Meeting.
Motion carried.
Jake Grover's maintenance report was read by Joyce Williams.
There were 16 new mailboxes made and installed in 2013 and 21 new
mailboxes made and installed in 2014.
Prices for the mailboxes remain the same since 2005.
Jake replaced 4 stop signs and 1 no parking sign and 3 street
signs due to accidents or winter weather issues.
Jake put up about 30 garage sale direction signs and picked up
all but 3, that were stolen. Jake
spent 12 hours trimming along the walking path by the creek and 4 hours
doing maintenance on the front entrance sign area (mulch &
cleaning). For 2015, Jake has about 10 street signs that need to be
replaced, a broken board on the fence along Three Meadows Drive, and
continue painting sign posts. Also
will check on signs (one way & no parking) that have come down over
the winter. Reminder to
residents that Jake is not a full time employee.
He works for the association after his regular contracting work
is done during the week or on week ends.
Jaye French has been contracted again this year for the mowing,
trimming, and fertilization of our common areas.
Joyce Williams pointed out some of the expenses in 2014 that were
considered higher than normal – printing of post cards for
notification of the Annual meeting, post card size billing invoices,
notices on post cards about mailbox and toter violations and extra
Newsletters printed; tree
maintenance was extremely higher due to the take down of 34 dead ash
bore trees that had been marked for take down; and the Web site renewal
was for a two year contract as opposed to just a one year.
Joyce also pointed out the outstanding dues as of this date and
that liens have been filed in 2014 on two residents and several
residents are in danger of having liens filed this year if no payment is
received. Budget figures for
2015 were projected close to that of 2014.
Judy Thompson moved to accept the budget as presented, seconded
by Karen Petersen. Motion
carried. The overages in the
account are partly due to old balances being paid up, late fees being
received on those old balances, and receiving dues timely.
Future expenses of tree and bridge maintenance will be costly and
we need to keep our balance high so that no increases in dues would be
needed. Questions and discussions on various subjects: speed limit signs
on Three Meadows Dr, toters again not being stored in garages, mailboxes
in need of repair, split rail fences, outbuildings (sheds),
street lights on Three Meadows Dr., and changing the “logo”
and colors for all the signs and mailboxes.
The board explained the process and what is involved in making
any changes to the By Laws.
Last year we did survey with annual dues billing asking if residents
wanted to continue having the garage sale.
Overwhelmingly residents wanted the garage sale.
Therefore, the garage sale will be held on Saturday, May 16, 2015
from 9 am to 3 pm. Again
this year the Association will place ads in the Toledo Blade,
The Perrysburg Messenger Journal, and the Bowling Green Sentinel
Tribune and place signs on street corners to help direct traffic.
Residents are asked to call the office by Thursday, May 14th
to place your address on the list of garage sale participants.
Tom Berkebile reported on Grassy Creek clean up and dumping issues which
occurred last year. The
Association received a letter from the City of Perrysburg regarding the
continuing project of creek clean up and to remind residents of no
dumping in the creek, along the creek bed, on in and along the watershed
behind Sandalwood West.
The City also recommended no stacking of firewood along the
creek. Tom reported that
dumping of grass and branches had occurred in our common areas between
Apple Creek Dr and Exeter Dr.
Dumping is illegal and if anyone sees this going on, go tell the
person or call the police. Grassy
Creek clean up day will be held on Saturday, April 25, 2015 from 8 am to
noon. We will meet at the
intersection of Oak Knoll Dr and Applewood Dr.
Envirocare will again assist us with two men and extra equipment.
Dues for 2015 will remain the same:
homes @ $70.00; condominiums
@ $43.75; and apartments @
$27.50. The dues billing
will be included in the Newsletter, which will be mailed April 15, 2015
and dues are due by June 10, 2015. It
was suggested that the outside cover of the Newsletter be printed on
yellow paper so that residents notice it and not discard it.
Under old business, it was recommended last year that we check into
sidewalk maintenance of the walking path along the creek.
However, we failed to do that last year, so it is a priority for
2015. Last year at the
Annual meeting it was mentioned that a scout MIGHT be interested in
building a second bridge over Grassy Creek.
The board announced that no new bridge is under consideration.
Under new business: Matthew
Sutter moved that the board explore the purchase of Officers &
Directors Insurance with a premium not to exceed $1,000.00 per year,
seconded by Dean Barley. Motion
carried.
Tom Robbins introduced Ed Eck (700 Oak Knoll Dr), Ted Weaver (900 Oak
Knoll Dr), and Keith Whitacre (911 Mill Rd), who was unable to attend
tonight's meeting. These
gentlemen have expressed an interest in serving on the board and the
present board members have met with them and approved and recommended
them to join the Board of Trustees.
Bob Turain moved, seconded by Matthew Sutter that these gentlemen
be approved. Motion carried
by a show of hands, which was unanimous.
There being no further business, Roy Lessing moved to adjourn the
meeting, seconded by Matthew Sutter.
Motion carried.
Respectfully submitted,
Joyce Williams, Office Manager
Previous
Meeting Minutes
